Manager – Procurement & Administration

Job Highlights

Responsibilities

• Supervise a team of staff and is responsible for central/ bulk procurement functions supporting operation need of property management teams, office service functions including, inter alia, facilities management, insurance arrangements, company vehicles and other general office administration activities.
• Develop strategies, review and implement policies and procedures for effective and efficient office administration and entire procurement workflows.
• Manage efficient use of office space and office services by ensuring office operations and procedures are organized, properly monitored and maintained.
• Monitor the office expenditure and exercise effective cost control.
• Keep record of administration items such as keys, inventory of fixed and non-fixed assets, etc. Arrange couriers and schedule daily deliveries and collections as well as cleaning and disinfection services.
• Take lead in minor office environment enhancement, office relocation and lease term negotiation with the assistance of other supporting teams/ personnel.
• Assist in organising departmental head office staff engagement activities.
• Handle the tender processes for central procurement to achieve cost saving, consolidate users’ requirements and source qualified suppliers.
• Liaise with user departments and suppliers on tender processing, conduct price analysis as well as prepare tender documents to suppliers, e.g. contract/ award letter, etc.
• Maintain and update purchasing documents and records in the system.
• Assist in ad hoc projects as required by the management.

Requirements

• Degree holder or above in Business Administration, Facilities Management or related disciplines.
• Minimum 8 years of related working experience in sizable company/ property management company, with hands-on experience in office administration and procurement, with at least 3 years in managerial role.
• Experienced in AUTOCAD drawings for office layout, office removal, and office digitization an added advantage.
• Resourceful in sourcing miscellaneous goods and related service providers.
• Data sensitive, cheerful and customer-centric, well-organized with strong numerical and analytical skills, good in communication and presentation.
• Strong sense of responsibility. Able to work independently under minimum guidance.
• Strong organizational and leadership skills. Detail-minded.
• Fluent in Cantonese, spoken and written English, good in Putonghua.
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing

How to apply

• By e-mail: hr@nanfung.com
• By mail: The Human Resources Manager, Nan Fung Development Limited, 23/F., Nan Fung Tower, 88 Connaught Road C, Central, HK

Remarks: You are required to click on the link below and read our Personal Information Collection Statement Pertaining to Recruitment carefully before you submit your application: www.nanfung.com/sc/pics/.